Global Supply Chain, Administrative Assistant

Synectics Inc View Company Profile

Description:Complete a broad variety of administrative tasks for the VP including managing a very active calendar of appointments; submitting expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetingsParticipate in the coordination and editing of communications for senior leaders and functions that align with and support the overall goals of the team and organizationWork directly with departments to effectively communicate vital employee matters (i.e. employee transfers, recognitions, anniversaries) to appropriate audiencesResearches, prioritizes, and follows up on incoming issues and concerns addressed to the VP, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or responseWorks independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretionProvide a bridge for smooth communication between the VP’s office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff and othersTrack timelines and coordinate the completion of ongoing department projectsGenerate department related reports, coordination of team meetingsMay assist with on-boarding processMay have in person contact with suppliers while on site.QualificationsBachelor’s degree preferredExperience planning meetings or events highly desirableExpert proficiency with Microsoft OfficeStrong communication, project management and critical thinking skillsAble to maintain a high level of integrity and discretion in handling confidential informationAble to complete a high volume of tasks and projects with little or no guidanceExceptional organizational skills and impeccable attention to detail with superior follow-throughAptitude to juggle multiple projects, switch gears at a moment’s notice and appropriately meet deadlinesStrong attention to detail and ability to complete large volumes of work efficiently and effectivelyMust be proactive with a desire to stretch beyond the task list to support the teamAbility to adapt to a constantly evolving business and work environment, across multiple time zonesProfessional, reliable, driven and results-orientedMust have diplomacy skillsBenefits:Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics. Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Vision Insurance: Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st.Technical Certification Bonus: Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus. It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification.Synectics is an equal opportunity employer.

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